8 Best Employee Onboarding Software for HRs in 2023

Onboarding a new organization is indeed an overwhelming process for professionals, and an unorganized onboarding process often leaves an unpleasant impression on them.

To make an everlasting first impression on new employees and accelerate the onboarding process, companies rely on powerful employee onboarding software tools.

Onboarding software is a solution that helps companies streamline the document management and onboarding process and eliminate redundant tasks to ensure that the employees stay motivated throughout.

Benefits of using an employee onboarding software

A chaotic onboarding process not only stresses out the new hires but is also indicative of poor work culture, communication quality, and office management. Embracing onboarding software for your organization simplifies the onboarding for stakeholders and hires and offers a broad range of benefits.

• Builds a strong first impression and strengthens company culture.
• Offers personalized experience, easing the anxiety of the hires.
• Cuts down the cost of employee turnover
• Guarantees workplace compliance
• Streamlines the onboarding process
• Improves productivity of the new hires
• Helps automate tasks to streamline HR workflow

Features to look for in Employee Onboarding Software

Below, we have put together the mandatory feature set to look for in an employee onboarding system before choosing one for your organization.

User-Friendly Interface: The onboarding software should feature a user-friendly layout, and this not only comprises the look and feel. The interface must be quick to master and should have an intuitive design so that new hires can be onboard smoothly.

Integrations: The onboarding system must be able to integrate flawlessly with the existing software your organization uses to ensure all the tools required for successful onboarding are available.

Workflow automation: A coherent onboarding software should automate the workflow eliminating redundant steps. HRs can supervise the onboarding process across all departments and ensure everything is carried out systematically.

Employee self-service: Newly hired employees should be able to provide personal and professional details, manage all the documents, and self-serve themselves without seeking external help.

Cloud-Based Technology: The onboarding software should operate in a remote working environment, and both the hires and stakeholders should be able to access it on the go.

Having said that, let’s go ahead and explore the list of the most popular employee onboarding software available in the market to find the perfect fit for your company.

eloomi

eloomi, an all-in-one HR platform, simplifie­s the employee­ onboarding process. This user-friendly and fully customizable­ platform with gamification features ensure­s a great experie­nce for both employee­s and employers.

Through automated re­minders and notifications, eloomi guarantee­s compliance while fostering e­xceptional people de­velopment. As a result, your organization thrive­s with every new hire.

With an impactful pre- and onboarding proce­ss, organizations can effectively e­nhance the employe­e life cycle. This intuitive­ platform offers a remarkable onboarding e­xperience to ne­w hires through its interactive module­s and micro-learning lessons. These­ modules provide easily dige­stible content, facilitating bette­r retention while also e­nabling real-time progress tracking.

HR professionals can be­nefit from utilizing additional tools like Talent Manage­ment Systems (TMS), Performance­ software, and Learning Manageme­nt Systems (LMS) on both desktop and mobile de­vices; this enables a swift imme­rsion of new employee­s into the company culture.

Features:

• Customizable platform for cultural onboarding, combining design and content for an immersive experience.
• Micro lessons to prevent overwhelming new hires.
• Engaging onboarding modules to create a memorable and enjoyable experience for employees.
• Customizable and pre-built programs for an effective onboarding process.

With eloomi, you can ensure that each new employee feels at home from their first day on the job.

Greenhouse

Gre­enhouse Onboarding platform is de­signed to automate and personalize­ the onboarding process for new hire­s in companies. Greenhouse is adopted by some of the world’s best companies, such as Hubspot, Squarespace, Wayfair, Harry’s, Liveperson, bluebirdbio, cars.com, Datto, etc.

The platform facilitates the creation of a customized onboarding experience for new hires. It efficiently automates task completion, organize­s essential resources, and supports establishing goals through fe­edback evaluation to accurately assess performance.

The platform enables users to organize their operations effectively by establishing specific onboarding tasks tailored to various roles, office locations, employee statuses, and additional crite­ria.

Features:

• Automation of the tasks involved in onboarding, like sending welcome emails, creating new employee accounts, assigning onboarding tasks, etc.
• Allows to create personalized onboarding experiences for each new hire based on their role, location, and other factors.
• Integration with various HR syste­ms, including HRIS, payroll, and benefits providers, enables effortless importing and e­xporting of data. This ensures your onboarding process remains up-to-date.
• The syste­m generates compre­hensive reports on the onboarding process. This allows you to easily track its effectiveness and identify areas for improvement.

The Gre­enhouse platform offers a range of benefits to help stre­amline your onboarding process. It saves you time­, increases efficiency, ensures compliance, and pe­rsonalizes the experience for every new hire. The company provides customized pricing options for its two variants: Welcome­ and Onboarding.

BambooHR

Use BambooHR for employee onboarding to avoid spending less time on formalities and focus more on meaningful experiences. The preboarding packages automate electronic signatures and other document collection processes.

Features:

• Customize onboarding templates according to job types, departments, locations, and more.
• Make new hires stay productive and engaged from day one by assigning onboarding tasks.
• Manage employee database and save a lot of time by reducing paperwork.
• Allows an organization to set up welcome emails and IT checklists for recruits.

Ensuring an organized and efficient onboarding process for new hiring, BambooHR improves employee retention.

Trakstar

Empowering companies like Forbes and Pepsico, Trakstar is a modern solution to deliver exceptional performance and onboarding management. This innovative software abolishes manual onboarding and documentation process, enabling you to make smart decisions to attract, retain and engage teammates.

Features:

• Performance Management to manage reviews, surveys, and goal tracking.
• Automate enrollment, content delivery, and skill development
• Simplify the hiring process and carry out collaborative hiring and sourcing using the applicant tracking module.
• Centralized dashboard to get valuable insights into Workplace Analytics and monitor trends and opportunities.

Trakstar seamlessly integrates with popular HRIS and productivity tools, streamlining the workflow and eliminating unnecessary tasks.

FactoHR

FactoHR automates the onboarding process to deliver a striking onboarding experience and flaunt a quality work culture. The solution enhances the operational efficiency of HR managers by pre-defining the documents that need to be emailed.

Features:

• Create customizable letters and documents for the new workforce.
• Create and assign assets to recruits and generate employee-wise reports.
• Create and download reports about document expiry, asset stock reports, and document details.
• Remind candidates about important events such that they stay informed about the latest happenings.
• Create employee accounts from candidate details, minimizing onboarding time.

It also enables you to send invitation links to recruits to self-upload necessary documents.

Scribe

Choose Scribe for the smooth onboarding of new employees and boosting their productivity. The automated knowledge management features instantly convert any task into step by step guide ensuring faster completion.

Features:

• Supports instant documentation and sharing.
• The cloud-based solution is completely platform-independent.
• Supports text and tip customization along with screenshot annotation.
• Integrates with most knowledge bases, wikis, and tools.

Scribe’s central library allows new hires to access the knowledge base, having answers to common questions and eliminating the need to answer each question individually.

Coassemble

Coassemble delivers quality onboarding training experiences to new employees, which speeds up the training process and improves business impact.

The system helps organizations create stunning onboarding courses which maximize engagement without the requirement of coding or designing. The powerful analytics feature lets you gain valuable insights and business impact.

Coassemble is equipped with a rich feature set capable of cutting down onboarding time by almost 41%:

Features:

• Templates to welcome new hires.
• Onboarding checklist for new onboarding staff.
• Train the managers responsible for hiring new team members.
• Course template to onboard new interns.
• 30+ lesson screens to present onboarding courses interactively.

Innform

Innform is armed with simple and customizable onboarding features that save time by automating the onboarding process for new team members. Onboarding can be tailored to align with the needs of individual hires by assigning a set of training items on autopilot.

The automation capabilities of Innform empower you to control the assignment of onboarding bundles to individual learners and specific groups. It is also possible to create your onboarding bundles by including multiple training items like courses, quizzes, calls, and manuals.

Features:

• Centralized dashboard to monitor, reassign and review the employees’ onboarding progress.
• Customizable learner’s onboarding experience
• Learning path that automatically delivers courses and quizzes.
• Multi-language support to automatically translate onboarding courses to other languages.
• Zoom integration to record video calls for new training purposes.
• Reminders for admins and hires to complete tasks, courses, and quizzes.

Author’s Note

Undoubtedly, onboarding software is an excellent way to provide a striking onboarding experience to your recruits without bombarding them with lots of tasks and paperwork on their initial days at work.

The onboarding tools listed above will help the HRs manage and track the onboarding process and lay a strong foundation for strengthening the company culture. The viable onboarding software for you will be the one that caters to the needs of your organization. You can compare the features and pricing of these solutions and opt for the one offering the most value.

You may also explore some best HRIS software to streamline HR tasks.